Rooms Setup is the list of your room numbers. It is small and it is load-bearing: the room picker on Active Guests, the room on a request, and the check for whether a guest gave a real room all read from here.
What is on the screen
Your room numbers, and three ways to add them:
- Single — one number at a time
- Range — a run of consecutive numbers in one go
- Bulk Import — paste a list and let the screen pull the numbers out of it
There is also a way to clear the list, behind a confirmation.
Auto Checkout sits on this screen as well: whether rooms whose check-out date has already passed are closed on their own, at what hour, and who is told about the ones it does not close.
What you do here
Add your rooms as your team says them
Whatever you type here is what a guest is matched against and what your staff pick from.
Use Range or Bulk Import for the first setup
Range covers a floor of consecutive numbers. Bulk Import takes the list you already have and reads the numbers out of the text rather than asking you to retype them.
Decide about Auto Checkout
With it on, rooms already past their check-out date are closed at the hour you set. With it off, a room stays open until somebody ends it on Active Guests. Name who receives the report
Some rooms are deliberately left open — see below. They are reported instead of closed, and until you choose recipients, nobody is told about them.
Save
The screen tells you when you have unsaved changes.
Auto Checkout does not close every open room, and the ones it leaves need a person. A room open far longer than expected — past a ceiling of about a week — or one whose guest list cannot be confirmed is left open on purpose and reported instead, so somebody can look at it rather than have it quietly closed. That report reaches whoever you name; with nobody named, those rooms simply stay open and unremarked.
Clearing all rooms empties the list everything else depends on — but only on this screen until you Save. Nothing is applied to your hotel while the change is unsaved, so leaving without saving leaves your rooms as they were. Saving it is what makes it real.
What happens next
Once rooms exist, they appear wherever a room is chosen, and a room number a guest gives can be checked against a real list rather than accepted as typed. 