What is on the screen
A month of days, readable as a Grid or as a Table. Per day:If your only room is the one Hunter sells
The calendar shows that room under each rate plan that is switched on and available for it — each plan separately, because a plan is a different deal and can carry a different price. With no rate plan switched on, the screen says Create a rate plan first, in Rate plans. With plans switched on but none available for the room, it says This calendar shows Surprise Room, and none of your rate plans is available for it. Open a plan in Rate plans and tick this room under “Available for these rooms” to set its prices here. Bulk update is the second half of this screen. It changes many days in one action:- Date Ranges — the stretch you are changing
- Days of Week — all of them, or just Weekdays or Weekends
- Values to Update — Price, Inventory, Min Stay, Max Stay, Stop Sell
If you have room types
Every room is on this one page: the room Hunter sells first, then your room types in the order guests see them on Rooms. Each room is a card.- Folded, a card is one line: the room’s name, its size or number of guests, Paused when guests can’t book it, No rate plan when no plan is available for it, and how many rate plans it has — or Rooms to sell only.
- Open, a card shows Rooms to sell once — the day’s Inventory and Sold, shared by every rate plan of that room — and then each rate plan available for the room, as a section you can fold. A child rate is marked C and says which plan it follows; its parent rate is marked P — see Parent and child rates.
- A room type’s card, while Clerk is off, says Guests can’t book room types while Clerk is off. Prices you set here are ready for when they can. A paused room’s card says Paused: guests can’t book this room. What you set here is kept for when you open it.
- At the foot of an open card, a line names any switched-on rate plan the room does not sell — for example Half Board isn’t available for Garden Room. — with Choose this room’s rate plans, which opens the room’s page. A room no plan is available for says No rate plan is available for Garden Room yet, so there are no prices to set here.
Bulk Update for several rooms
With room types, Bulk Update changes several rooms in one go. Open it from the top of the page — no room is chosen yet — or from an open card, with that room already chosen. From top to bottom:- Date Ranges and Days of Week — the dates you are changing, from today on.
- Rooms — tick the rooms to change, or All rooms. A room marked Paused or No rate plan can be chosen too.
- Rate plans — the rate plans the rooms you chose sell, each with its currency. A plan only some of those rooms sell says so — for example for 1 of 2 rooms — and changes only in them. A child rate says Its prices follow Room Only in each room. Rules you set here apply to it. A switched-on plan none of the rooms sells is named under the list.
- Values to Update — fill in only what you want to change:
- Rooms to sell — set for each room you chose; its rate plans share it.
- Price — a New price, or an Increase or Decrease by an amount or a percentage. It follows how your rooms are priced: one price, a Base rate, or a price for each number of guests up to the largest room you chose. A price for a number of guests goes only to the rooms that sleep that many, and the screen says which rooms it is Only for.
- Min Stay, Max Stay and Stop Sell.
Parent and child rates
A rate plan built from another on Rate plans (Derive from Parent) is a child rate, marked C. The plan it follows is its parent rate, marked P. Point at a letter to read what it means; beside C the screen also says which plan it follows — for example follows Room Only.- A child rate’s prices are shown, not typed. Its price cells can’t be edited, a drag across its dates offers no Price, and Bulk update does not let you enter a price for a child rate. A new price on its parent rate — typed, dragged or set in Bulk update — changes the child rate’s price too.
- To change them, change the parent rate’s prices — or make the plan a standalone plan on Rate plans (Parent Plan → None (standalone plan)).
- A child rate’s own rules are yours to change: its Min Stay, Max Stay and Stop Sell, here and in Bulk update, like any plan’s.
- Your channel manager follows the same rule. A new price it sends for the parent rate changes the child rate’s price too; a price it sends for a child rate is not used — see Integrations.
What you do here
1
Fix one day by editing it
Select the value and type. Use this for a single date you know is wrong.
2
Drag across dates to change a range
Drag along a row, then enter the new value for those dates. A child rate offers no Price: its prices follow its parent rate. In a room’s card, a rate plan’s row sets Price and Min Stay, and Rooms to sell sets the Inventory.
3
Use Bulk update for anything longer than a few days
A season, a month of weekends, a conference week — with room types, for several rooms at once. Typing thirty days one at a time is where mistakes come from.
4
Set Inventory to what you will genuinely release
It is how much of your hotel you are letting this offer sell.
5
Use Stop Sell to close dates without deleting their setup
The prices stay; the dates simply stop being sellable. Better than zeroing inventory and having to rebuild it.
Only people with edit access to reservations change the calendar. Everyone else can read it, and the screen says so: You can view the calendar. Prices and availability are changed by someone with edit access to reservations.