> ## Documentation Index
> Fetch the complete documentation index at: https://docs.recepai.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Upload and manage content

> How to add material to your receptionist's library, and how to keep it tidy afterwards.

**Training** gives you several ways to get your hotel's information into the library. Use whichever matches the shape of what you already have.

***

## Ways to add content

### Add Documents

Upload files you already have — a fact sheet, a policy document, a menu, a price list.

Accepted formats: **PDF, Word, Excel, CSV, plain text and JSON.**

Give each document a clear name. *Spa treatments and hours* tells you what it is a year from now; *document3-final-v2* does not.

### New Page

Write content directly, for anything that only lives in someone's head. This is the fastest way to capture the things your front desk answers every day but nobody ever wrote down.

<Note>
  The editor has no tables. Write prices and hours as a list instead — *Massage, 60 minutes — 1,200* on its own line. A table pasted from elsewhere arrives as a run-on line that is hard for anyone to read.
</Note>

### Q\&A

For a single question and its answer, where a whole page would be overkill. *Do you allow pets?* with the real answer underneath.

### Scan Web

Import pages from your own website. You can narrow what gets pulled in:

* **Include** the sections worth having — `/rooms/`, `/services/`
* **Exclude** what is not — `/blog/`, `/old/`, other language versions you do not want twice

<Warning>
  **Check what comes in.** Website pages carry marketing language, navigation text and sometimes prices that are out of date. Imported material is a draft, not a finished document — read it before you leave it in the library.
</Warning>

### Import from Notion

If your hotel already keeps its information in Notion, connect it rather than copying it. See [Notion](/ai-manager/training/notion).

***

## Keeping the library tidy

| Control              | What it does                                                                              |
| -------------------- | ----------------------------------------------------------------------------------------- |
| **Search materials** | Finds a document by name when the list gets long                                          |
| **Replace File**     | Swaps the file but keeps the document in place — the right way to publish an updated menu |
| **Remove**           | Deletes a single document from the library                                                |
| **Delete Selected**  | Deletes everything you have ticked in the library                                         |
| **Clear All**        | Clears the files you have queued in the upload window. It does not touch the library      |

<Warning>
  **Delete Selected and Clear All are not the same thing.** *Clear All* only empties the list of files waiting to be uploaded — nothing that is already in the library is affected. *Delete Selected* removes documents from the library itself.
</Warning>

<Warning>
  **Replace, don't duplicate.** Uploading *Spa menu 2026* next to *Spa menu* leaves two versions in the library, and your receptionist has no way of knowing which one you meant. Use **Replace File** so there is only ever one answer.
</Warning>

***

## What you do here

<Steps>
  <Step title="Upload your core documents first">
    Fact sheet, policies, menus, directions. Enough for your receptionist to build her identity from.
  </Step>

  <Step title="Name each one plainly">
    You are naming it for the colleague who opens this screen next year.
  </Step>

  <Step title="Read anything imported">
    Website and Notion imports are drafts. Check them before you trust them.
  </Step>

  <Step title="Come back when something changes">
    A new menu, a changed policy, a renovation. Replace the document rather than adding a second one.
  </Step>
</Steps>

***

## What happens next

New material is available to your receptionist shortly after you add it — you do not need to publish anything or restart her.

<Tip>
  **After a large upload, revisit [Profile](/ai-manager/receptionist/profile).** She built her identity from the library as it was that day. A substantial addition is worth letting her read again.
</Tip>