> ## Documentation Index
> Fetch the complete documentation index at: https://docs.recepai.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Invoices

> Every invoice your hotel has been issued, and how you pay them.

**Invoices** is your hotel's own record of what has been billed and what is still owed.

***

## What is on the screen

Invoices grouped by year, newest first. Each row carries its date, its amount, its state, and a PDF.

Anything still awaiting payment carries **Pay now** and is drawn to your attention above the list, so you do not have to scan for it.

A settled invoice sits quietly. That is deliberate — on a healthy screen, the only thing standing out should be the thing that needs you.

### Manage payment method

Where you add or change the card your hotel pays with.

How an invoice is actually collected depends on the arrangement agreed with your hotel — some are charged to the card, others are issued for you to pay. A card on file does not by itself mean everything settles automatically, so keep reading the list rather than assuming.

***

## What you do here

<Steps>
  <Step title="Pay what is awaiting">
    The strip above the list tells you if anything is. **Pay now** takes you straight to it.
  </Step>

  <Step title="Download what your accountant needs">
    Every row has its PDF.
  </Step>

  <Step title="Keep the card current">
    A card that has expired turns a routine month into a chase.
  </Step>
</Steps>

<Note>
  **If a row says something needs looking at**, it means the invoice is in a state we cannot settle automatically. Tell us and we will sort it out — it is a conversation, not a button.
</Note>

***

## What happens next

A paid invoice moves out of the attention strip and settles into the list with its PDF.

Whether a later invoice needs action from you depends on your hotel's collection arrangement. The attention strip is the honest signal: if something is waiting, it appears there.